The Australian Embassy Indonesia Jobs: Finance Officer | Personnel Officer

The Australian Embassy in Indonesia, located in Jakarta, represents Australia’s diplomatic, economic, and cultural interests, serving as a vital bridge between the two nations. It plays a central role in strengthening bilateral relations, supporting Australians in Indonesia, and fostering cooperation across education, trade, security, and development.
The Australian Embassy in Jakarta is the official diplomatic mission of Australia to Indonesia. Situated at Jalan Patra Kuningan Raya Kav. 1-4, South Jakarta, the embassy is strategically positioned to engage with Indonesian government institutions, businesses, and civil society. Its primary function is to represent Australia’s interests, manage diplomatic relations, and provide consular services to Australian citizens residing in or visiting Indonesia. The embassy is led by the Australian Ambassador to Indonesia, who serves as the head of mission and oversees the embassy’s wide-ranging activities.
One of the embassy’s key responsibilities is to strengthen bilateral cooperation between Australia and Indonesia. This includes collaboration in areas such as trade and investment, education, defense, counter-terrorism, and regional security. Australia and Indonesia share a close partnership within the Indo-Pacific region, and the embassy plays a crucial role in facilitating dialogue and agreements that advance mutual interests. Programs such as the ASEAN-Australia initiatives on counter-terrorism and anti-human trafficking highlight the embassy’s active role in regional security and humanitarian efforts.
Education and cultural exchange are also central to the embassy’s mission. Through initiatives like the Australia Awards scholarships and partnerships with Indonesian universities, the embassy supports academic collaboration and capacity building. Events such as the Festival Sinema Australia Indonesia showcase contemporary films from both countries, promoting cultural understanding and strengthening people-to-people connections. These programs reflect Australia’s commitment to fostering long-term educational and cultural ties with Indonesia.
Consular services form another important aspect of the embassy’s work. The embassy assists Australians in Indonesia with passport services, visa applications, emergency travel documents, and legal document notarization. It also provides support in cases of emergencies, such as natural disasters or health crises, ensuring that Australian citizens receive timely assistance. The embassy maintains updated travel advisories and encourages Australians to register their travel plans for safety and communication purposes.
In addition to its diplomatic and consular functions, the embassy is actively involved in development cooperation. Australia has long supported Indonesia’s development priorities, including initiatives in governance, infrastructure, health, and disaster resilience. The embassy coordinates programs that aim to strengthen Indonesia’s institutional capacity and promote sustainable growth. These efforts underscore Australia’s role as a partner in Indonesia’s national development journey.
The embassy also engages with Indonesian communities through outreach and public diplomacy. Activities such as alumni gatherings, cultural events, and collaborative projects with local organizations help build goodwill and mutual respect. By maintaining strong connections with Indonesian society, the embassy enhances Australia’s image and reinforces the values of partnership and cooperation.
With a global footprint in more than 100 countries, Australia’s diplomatic missions, including the embassy in Jakarta, embody the nation’s commitment to international collaboration. The Australian Embassy in Indonesia is not only a hub for diplomatic engagement but also a symbol of the enduring relationship between the two countries. Its work spans diplomacy, education, culture, security, and development, making it a cornerstone of Australia’s presence in Southeast Asia. For professionals seeking opportunities in international relations, development, or cultural exchange, the embassy represents a dynamic environment where meaningful contributions can be made to the future of Australia-Indonesia relations.
We are hiring:

Finance Officer

• Placement: Jakarta
• Position Number: 10386
• Agency: Department of Foreign Affairs and Trade
• Level 4: IDR 17,888,701 per month
• Closing Date: Sunday, 26 July 2026 at 11.30 pm (Jakarta time)

About the position

The Finance Section of the Australian Embassy Jakarta is seeking a new team member to deliver high quality and efficient financial services. In return, the successful candidate will become part of a supportive team environment that encourages high performance and professional development.
As part of the team, the Finance Officer will play a particularly key role in ensuring smooth processing of financial services and will routinely liaise directly with other staff within the Embassy and Consulate-General offices. The team also offers opportunities for team members to cross skill into other areas of the section’s work and to assist the other team member with complex issues and discrete projects.

The key responsibilities of the position include, but are not limited to:

• Manage and process invoices, reimbursements and journal entries and develop updates to policies and practices in response to changes, including to government legislation as well as provide training and dissemination.
• Prepare and review monthly finance reports and communicate any business implications that require attention by senior managers.
• Manage the processing of routine and complex financial transactions in accordance with departmental guidelines and legislative requirements including develop and coordinate the preparation of the annual Fringe Benefits Tax return and budget management.
• Establish, develop and maintain strong working relationships with a range of key internal and external stakeholders both in Jakarta and Canberra in order to maintain financial touch points, investigate queries and provide accurate, detailed monthly financial management reporting.
• Create and maintain Vendor Master records and Customer Master records in the SAP system.
• Interpret policy and provide advice when required for administrative support services, including understanding, responding to, and resolving enquiries on a range of finance or general administrative services including contributing expertise to the implementation of systems and process improvement initiatives.
• Investigate and respond to system inquiries and issues related to financial transactions and resolve intermediate level queries and escalate where appropriate.
• Provide assistance with certification of DFAT staff’s travel and liaise with the relevant travel services provider as required. Duty includes responsibility of travel services procurement process per BuyRight when required.
• Identify training requirements and provide assistance in delivery of training and presentation as required.
• Manage and oversee subordinates, including responsibility for the management of performance development agreement.
• Perform other duties and back-up as required.

Qualifications / Experience

• A qualification in a relevant field is desirable but not mandatory.
• Demonstrated administration experience including contracting, financial management, monitoring, and reporting, is desirable.
• Sound administrative skills and experience including an ability to work under pressure and meet deadlines.
• Well-developed communication skills both in written and spoken English and Indonesian, is desirable.
• Demonstrated initiative and the ability to make sound decisions with minimal supervision.
• Sound knowledge of Microsoft Office, including Excel.
• Experience in SAP system and Microsoft Office would be preferable.

Personnel Officer (Leave and Payroll)

• Placement: Jakarta
• Position Number: 5672
• Agency: Department of Foreign Affairs and Trade
• Level 3: IDR 12,533,907 per month
• Closing Date: Sunday, 2 August 2026 at 11.30 pm (Jakarta time)

About the position

The Personnel Officer (Leave & Payroll) is critical to the HR function of the Embassy and requires
delivery of a quality service to all Locally Engaged Staff (LES) and Australian-based staff. The position
requires a high level of attention to detail and in-depth knowledge of the LES Terms and Conditions
of Employment and Overseas Conditions of Service.
The Personnel Officer (Leave & Payroll) provides day-to-day administrative services in the HR section
in accordance with appropriate Human Resources Management System guidelines and procedures,
assistance in the general provision of policy advice related to the LES Terms and Conditions of
Employment and Overseas Conditions of Service and provides support to the payroll process for
Locally Engaged Staff (LES).

The key responsibilities of the position include, but are not limited to:

• Maintain and update staff leave and attendance records in the HR information system, respond to leave and attendance related queries and escalate complex issues as required
• Perform administrative duties and services for Australian-based (A-based) staff related to medical claims. This includes reviewing documentation, calculating claims, processing reimbursements and maintaining accurate records and databases
• Review the leave fare applications of A-based staff for compliance with established procedures and escalate applications for approval
• Provide the required documents, forms and related policies to newly arrived A-based staff at the commencement of their duty
• Provide the required documents for departing Locally Engaged Staff (LES)
• Prepare a range of financial reports as required, including budgeting and End of Month related reports.

Qualifications / Experience

• Tertiary degree in any discipline is desirable.
• Previous experience undertaking HR functions would be an advantage.
• Experience maintaining and updating large database sets including data processing.
• Proficiency in the Microsoft Office suite of applications (Excel and Word in particular).
• Experience in client service and good interpersonal skills including resourcefulness, sensitivity, tolerance and tact.
• Excellent organisational and record management skills including attention to details and the ability to exercise discretion and sound judgement.
• High-level written and oral communication skills in English and Indonesian.
• Demonstrated ability to build productive relationships and work effectively as part of a team.

Submit your online application through DFAT Job List – Local Engagement page at link below. As part of your application, you need to complete an online application which includes an essay (Application Response) of no more than 500 words telling us how your skills, experience and qualifications makes you the best candidate for this opportunity.
We will only process applications submitted through DFAT Job List – Local Engagement page. Applications submitted through other procedures will not be progressed.

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